Proof reading

Proof reading

Correcting Spelling and Grammar

Spelling and Grammar errors will be indicated automatically, and also the possible words will be shown. Spelling errors are underlined in red colour and grammar errors are underlined in green colour.

Step 1 Drag the cursor to the opening of the document.

For Microsoft Word……….

• Use 'Review → Spelling and Grammar'

For LibreOffice Writer………..

• Use 'Tools → Spelling and Grammar'

Step 2 Click 'Change' after selecting the correct word for the red or green underlined wrong word. Click 'Ignore' for the words which are not there in English Dictionary. (names of people, villages, countries)

Thesaurus

Thesaurus can be used to find synonyms for the words in documents. For this purpose,

• Select the word you have typed.

For Microsoft Word...

Review → Thesaurus

For LibreOffice Writer...

• Tools → Language → Thesaurus

Find and Replace Words

Suppose that the user has to delete a word in the document. If the document contains many pages, finding the word would not be easy. You can use 'Find' facility for this.

• Get the cursor to the beginning of the document.

For Microsoft Word…

• Click ‘Find’ in Home → Editing

• As shown above, type the word you need to find in Search Document on Tool Bar.

For LibreOffice Writer...

Type the word you need to find in 'Find' place in the Tool Bar as shown above. Then click 'Find Next'.

• To replace a word in the document with another word, replace facility is used. For this,

For Microsoft Word…

• Click 'Replace' in 'Home → Editing'

For LibreOffice writer…

• Click 'Replace' in Edit Menu

• In the Window you get, type the word you need to find in 'Find What' or 'Search for'. Then click Replace / Replace All. Figure 6.22